How Safe is Your Office and Could Shredding Help Keep it Safer?
Many times the security of your office is not the first thing on your mind. You may choose to put some encryption on your email and set up the computer systems so that no one else is able to get on it. But what about all of that paper that is around your office? Could some of it contain information that hackers and others could get ahold of and use to their advantage?
Shredding is one of the best ways that you can keep personal and private information safe in your business. While you may need a few of these documents around for a short period of time, they don’t need to be around for the long term. You want to keep your business as safe as possible, as well as your customers, but letting all this paperwork stick around can be harmful to everyone involved.
Some paperwork can stick around the office, but some of it needs to go as soon as you are done. Some of the paperwork that you should never keep around the office include:
- Papers that have customer information: depending on the type of business you are in, it is important to get rid of paperwork that has customer information. this includes stuff that has their name and address on it, credit card or other payment information, social security, anything about their health condition and so on. If it has information on it that would lead to figuring out who the customer is or could lead to identity theft, get rid of it.
- Credit card statements: this would include credit card information for the business and for your customers. This would make it easy for someone to steal the information and have a great shopping trip.
- Information about passwords and usernames: make sure that no one in your office is writing down their passwords and usernames. This is just asking or someone to come in and get on your computer system. They need to pick out something that they will remember and never write it down. If you have some employees who have written down the password, make sure to take these in and get them shredded before there is a data breach.
- Anything that can lead to personal data breaches: take a look around the office and see if there is any paper or other material that has information about the company, information that could cause issues if someone unauthorized gets ahold of it. Get it all sent away and shredded as soon as possible.
Shredding some of these important documents ensures that no one else is able to get the information and that you won’t have to deal with identity theft or a data breach that could harm some of your customers. If you are unsure about whether a document could cause some issues, scan it onto a safe network inside the office and then get the paper copy shredded. It may take some time to sort through all of the paperwork, but it is a lot easier than dealing with the fallout if you don’t.
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